Administration cum Receptionist Executive - Services

GENERAL INFORMATION

Position: ADMINISTRATION CUM RECEPTIONIST EXECUTIVE

Work Time: Monday-Friday (8:00~17:00)

Allowance(s): Various types of allowances (telecommunication allowance, pocket allowance, special

language allowance, risk surveyor duty allowance, hotline duty allowance, etc.)

Bonus and Incentives: Monthly salary guaranteed bonus / Short term incentive bonus / Long service

award

JOB DUTIES

Report to Vietnamese Senior Executive

Assigned to Human Resource and Administration Division

 Job Responsibilities

- Handle Reception and Administration activities for Hanoi Office.

 Administration responsibilities:

- In charge of keeping and managing Company’s seal/ stamps;

- In charge of stamping all signed documents except confidential documents or others as indicated by

Line manager;

- Settle monthly expense payments of all suppliers (office rental, parking fee, security service, travel

insurance, newspaper, electric fee, flower, etc.) as team’s segmentation and responsible for related

services (courier, water, stationery, car rental, etc.);

- In charge of printing the marketing materials, envelops, letter head, health care card, name card, etc. to ensure the quantity is always available;

- In charge of receiving and stock checking of stationery;

- Control and follow up orders of stationery stock and pantry’s household utilities;

- Assist in stock take, office fitting out and maintenance work of office assets and equipment;

- Supervise plant rental;

- Arrange working facilities for new comers: Employee proximity card, stationery, motorbike registration, etc.;

- Assist to organize events e.g. farewell, annual party, company trip, etc.;

- Conduct stock take checking and making reports twice per year, by end of June and end of December;

- Involve in purchasing activities when required;

- Follow up supplier contracts for responsible services such as courier, water, stationery, plant, office

cleaning etc.

 Reception responsibilities:

- Guest receiving;

- Telephone receiving and answering;

- Correspondence/ Documentation in - out;

- Arrangement of car for all employees for business trip and guests as requested;

- Arrangement and supervision of meeting rooms;

- Supervising office assets security.

 Other office works as assigned by line management or the company.

 

JOB REQUIREMENTS

 Desirable Background & Experience:

- Qualification: University/ College Graduation

- Language Skills: English fluency

- Good appearance

- Data calculation, analysis and report skills.

- At least 1 year experience in Reception and Administration field.

 Desirable Character:

- Gender: Any

- Age: Any

- Personality: Open, active, customer-oriented, service-minded

 

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Name of person in charge of hiring：