Administration Officer - Energy

<Job Responsibilities>
- Administration support:
+ To receive & distribute all incoming letters; dispatch courier
+ To manage & store all documents, except for those relevant to construction.
+ To provide internal administration support, including but not limited to faxing & coordinating with Office Tower for necessary information: notice announcement, guest registration and entrance card for newcomers, daily moving-in-out document/goods registration.
+ To organize travel arrangements, including but not limited to hotel bookings & tickets, arranging transportation for employees, visitors, and trainees.
+ To prepare and arrange company meetings
+ To manage AFE (Application for Expenditure) and PO for G&A i.e. stationery, drinking water for office, water purifier, and cartridge for Japanese expats as requested.
+ To record and check all G&A invoices.
+ To monitor & update assets in the system to ensure adequacy and make asset reports monthly.
+ To prepare & write down company procedures related to the Admin Team.
+ To support Japanese expats in opening Vietnamese bank accounts.
+ To maintain & repair office facilities
+ Other requests from Team Leaders and Managers
- Team support
+ To assist with travel (hotel, car) arrangement of Drilling team members.
+ To prepare & arrange for major meetings such as Pre-spud meetings.
+ To print & file all daily reports (20 days operational forecast, time dept chart, flight manifest, daily vessel report, supplier offshore services…) & maintain all up-to-date.
+ To prepare, bind a hole, and file hard copies of all final contracts & programs to be sent offshore.
+ To order & make an Application for Expenditure & Purchase Order for stationary, drilling bag, Polo T-Shirt
- Prepare documents and submit them to the manager for approval and signature to get licenses.
+ To record all incoming invoices, prepare cover page, circulate & follow up invoices to get signatures from relevant engineers and managers.
- Other accountabilities
+ To research and update administration policies and local regulations.
+ To engage in regular meetings/ updates with team members, collect feedback, and encourage and promote team spirit.
+ To collaborate and support other initiatives upon request.
+ To be accountable for other certain works as assigned from the immediate superior level.

<Necessary Skill / Experience >
・Education Background: Bachelor's Degree, major in Business Administration, Business and Office Management,...
・Language: Engish - Business Level
・Experience: At least 3 years of practical experience in administrative support, general office administration, document management, travel arrangement, interfacing with local authorities, and be aware of changes in local laws in terms of ensuring compliance
・Others:
- Accuracy and attention to detail
- Customer focus
- Establishing and maintaining trust
- Honesty and integrity
- Ensuring accountability

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