Japanese Speaking - General Affairs cum Secretary - Banking

COMPANY PROFILE

Address: District 1, HCMCBusiness type: 100% investment from JapanSize: 50-100 employeesIndustry: Finance / BankingProduct range(s): Banking, leasing, money investment, venture capital, credit card…Established in Vietnam: 1994
GENERAL INFORMATION
Position: JAPANESE SPEAKING - GENERAL AFFAIRS CUM SECRETARY - FINANCIAL INDUSTRYLevel: Executive
Contract term: Permanent Recruitment reason: ExpansionExpected joining date: Pursuant to Vietnam Labor Law (the sooner the better)Work location: District 1, HCMCWork time: Monday - Friday (8:00am - 5:00pm)Bonus and incentives: 13th month bonus (fixed) / Salary review once per year
Benefit(s): SHUI / Annual health check / Company tripSelection process: Two rounds (Vietnamese HR Manager -> Japanese General Manager)
JOB DUTIES
Report to Vietnamese HR Manager (female, 40s), dotted line to Japanese General Manager (male, 50s)Assigned to Business Administration DepartmentJob Responsibilities:Provide administrative and functional support to General Manager and expatsRespond to inquiries and problems in an efficient, courteous and professional manner to achieve the highest guest satisfaction while complying with all Company policiesInvolve in top confidential information and request high compliance in codes of ethics and conductMaintain general filing systems for General Manager and expats; control all data, information, contact records, documents and reports…Prepare files, reports, correspondence and other relevant business documentationAssist in travel planning, including but not limit to air tickets, accommodation, agenda, payment report, scheduling…Support General Manager and expats in working with relevant departments to complete internal procedures and processes which include but not limit to work permit, visa and resident permit, schooling, housing contract…Handle general inquiries and other tasks as per requested by Line Manager
JOB REQUIREMENTS
Desirable Background and Experience:Qualification: Bachelor Degree; abroad studying and graduation is preferredLanguage skill(s): Japanese fluent AND English business levelProficient in MS Office toolsFrom 5+ years of experience working as Admin cum Secretary to General Manager at foreign companies (Japanese ones are preferable)Excellent administrative and organizational skills for document filing, note taking, travel planning, meeting scheduling, invoice processingAble to handle difficult and stressful situations with tact and diplomacyDesirable Characters:Gender: Female onlyAge: Around 30s

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