Accounting Manager - Pharmaceutical

COMPANY PROFILE

 Address: District 1, HCMC
 Business Type: 100% investment from Japan 
 Size: 51-200 employees
 Industry: Pharmaceutical
 Product Range: Ophthalmic products, anti-rheumatics, OTC pharmaceuticals, other drugs and medical devices
 Established in Vietnam: 2013


GENERAL INFORMATION
 Position: ACCOUNTING MANAGER - PHARMACEUTICAL
 Level: Manager
 Contract Term: Permanent 
 Recruitment Reason: New-hire 
 Expected joining date: TBD
 Work Location: District 1, HCMC
 Work Time:
- Monday-Friday (7:30~17:15)
 Allowance(s): Governed under VN law
 Bonus and Incentives: 13th month salary / Annual incentive per policy
 Benefit(s): Annual leave of 12 days / Public holidays / Social, Health and Unemployment Insurance / AON incident insurance


JOB DUTIES:
 Report to Japanese General Manager
 Assigned to Accounting & Finance Department and manage 1 Vietnamese Accounting Staff
 Job Responsibilities:
- Responsible for accurate and timely compilation of the monthly financial statements and management reporting in accordance with the accounting policies for all company entities.
- Oversee and manage daily accounting operations to ensure compliance with company policies and procedures while maintaining sufficient internal controls.
- Manage the monthly, quarterly and year end close process, including general ledger review, accruals, amortization and account reconciliation ensuring accurate and timely reporting.
- Review and analyze the variances in the monthly financial reports to ensure proper the accounting of transactions.
- Accurate and timely preparation of the monthly financial reporting.
- Prepare and submit monthly financial statements and quarterly reporting packages to the company corporate accounting team in Japan.
- Maintain general ledger and ensure balance sheet accounts are properly reconciled.
- Reconcile and submit monthly service revenue and intercompany charges to the global accounting team in LTD, OY & GmbH, including calculation of quarterly intercompany interest charges to AVS and accounting of loan payments.
- Maintain monthly account reconciliation binders and ensure proper review documentation.
- Manage the daily bank account balance requirements.
- Coordinate the correct and proper recording of R&D project allocations.
- Supervise accounting staff to ensure that routine daily tasks are satisfactorily performed.
- Document accounting procedures and develop cross training processes.
- Manage and maintain fixed assets register and prepare annual property tax filing.
- Supervise accounting staff to ensure an annual physical inventory of fixed assets and the coordination with the Information Technology department for the tracking and annual physical inventory of expendable computer equipment.
- Manage the proper recording of product revenue under IFRS
- Manage the proper recording of accrued expenses and prepaid expense amortization.
- Manage and maintain deferred compensation schedule and booking of quarterly mark to market adjustments.
- Interact with internal and external auditors and provide support during the audit process.
- Monitor and analyze department workflow and system enhancements to develop more efficient procedures with the goal to decrease month end close days while maintaining a high level of accuracy and work quality.
- Manage the Accounting Staff to ensure accurate invoice processing and vendor payment deadlines are met.
- Manage the GL and Accountant Staff and ensure the timely and accurate processing of semi-monthly payroll.
- Assist the Controller with audit and tax preparation as needed.
- Assist the Controller in accounting research as needed.
- Oversee all staff entries into the accounting system and act as the backup system administrator.
- Manage and prepare filing of sales and use tax and annual business license tax return.
- Liaise with the Contracts and Procurement group to ensure the proper processes and user access rights are in place for the appropriate and accurate processing of vendor payments in the procurement system.
- Assist the Controller in the preparation of government reports.
- Manage the employee reimbursement/travel booking systems and processes.
- Liaise and interact cross functionally with other departments to ensure their compliance with the accounting policies and internal controls, providing them with necessary accounting procedures training and guidance.
- Perform other duties as assigned and support Controller with special projects.


JOB REQUIREMENTS:
 Desirable Background & Experience:
- Qualification: Bachelor’s degree in Accounting or Finance, MBA preferred
- Language Skills: Proficiency in English skill (speaking, writing, listening as well)
- 8-10 years of accounting or finance experience, pharmaceutical or biotech industry experience preferred
- Experience with global team management and frequent interaction with global headquarter is a strong plus
- Skilled in use of financial software packages, preferably SAP
- Must have excellent computer skills including Excel and PowerPoint
- Must have the ability to communicate with senior management, non-financial staff and Japanese parent company and other global peers
- Others (Preferable): Life sciences commercial accounting experience or Corporate tax experience preferred
 Desirable Character:
- Gender: Any
- Age: Above 30
- Personality: determined, careful, proactive

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